Meeting Management

Meeting Management Training Course

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Meeting Management Training Course

This Meeting Management training course teaches you how to avoid wasting time, how to create well-prepared presentations, how to keep the audience’s attention, etc. Participants will learn planning and leading strategies to give them the confidence to handle a meeting that will entertain attendees, handle disruptions and create a positive and long-lasting impression.

Learning Outcomes – Meeting Management Training Course

  • Plan & prepare for meetings
  • Identify the correct participants
  • Gain insight into choosing the right time & place based on meeting type, attendees & necessary outcomes
  • Create clear & concise meeting agendas
  • Set up meeting spaces for maximum efficiency
  • Learn how to incorporate electronic options for remote participants
  • Define & assign meeting roles & responsibilities
  • Use an agenda for meeting management garnering a desired outcome & accountability
  • Chair meetings effectively by dealing with disruptions, professionally handling personality conflicts and taking meeting minutes.

Course Outline – Meeting Management Training Course

This Meeting Management Training Course will assist participants with the appropriate meeting conventions and protocols to managing formal, informal and e-meetings. Participants will learn to apply tools and techniques in planning, participating in, and concluding successful meetings.

Part 1
Meeting Management Training Course – Lesson 1
Planning and Preparing – Part One

  • Identifying the participants
  • Choosing the time and place
  • Creating the agenda
Meeting Management Training Course – Lesson 2
Planning and Preparing – Part Two

  • Gathering materials
  • Sending invitations
  • Making logistical arrangements
Meeting Management Training Course – Lesson 3
Setting up the Meeting Space

  • The basic essentials
  • The extra touches
  • Choosing a physical arrangement
Meeting Management Training Course – Lesson 4
Electronic Options

  • Overview of the choices available
  • Things to consider
  • Making a final decision
Meeting Management Training Course – Lesson 5
Meeting Roles and Responsibilities

  • The chairperson
  • The minute taker
  • The attendees
  • Variations for large and small meetings
Part 2
Meeting Management Training Course – Lesson 6
Chairing a Meeting – Part One

  • Getting off on the right foot
  • The role of the agenda
  • Using a parking lot
Meeting Management Training Course – Lesson 7
Chairing a Meeting – Part Two

  • Keeping the meeting on track
  • Dealing with overtime
  • Holding participants accountable
Meeting Management Training Course – Lesson 8
Dealing with Disruptions

  • Running in and out
  • Mobile phones and pagers ringing
  • Off on a tangent
  • Personality conflicts
Meeting Management Training Course – Lesson 9
Taking Minutes

  • What are minutes?
  • What do I record?
  • A take-home template
  • Closing
Meeting Management Training Course – Lesson 10
Making the most of your Meeting

  • The 50 minute meeting
  • Using games
  • Giving prizes
  • Stuffed with magic